Starting a business in Dubai is one of the smartest decisions an entrepreneur can make. The city offers a world-class business environment, global connectivity, and investor-friendly policies. But before you get your trade license, you’ll need to prepare the necessary documents.
Here’s a clear guide on the documents required for business setup in Dubai:
Basic Documents You’ll Need
- Passport Copies
- Passport copies of all shareholders and directors.
- Make sure the passport has at least 6 months’ validity.
- Visa Copies & Entry Stamps
- UAE visa copy or entry stamp page for foreign investors already in the country.
- Passport-Sized Photographs
- Recent, clear photos (as per UAE immigration guidelines).
- Business Plan (sometimes required)
- Some free zones and authorities request a business plan outlining your activities.
- Application Form
- Completed application form from the chosen licensing authority (Mainland or Free Zone).
- Memorandum of Association (MOA) & Articles of Association (AOA)
- Required for companies with multiple shareholders.
- Drafted in line with the chosen business activity.
- Trade Name Reservation Certificate
- Proof that your company’s chosen name has been approved.
- Initial Approval Certificate
- Approval from the Department of Economic Development (DED) or Free Zone Authority to proceed.
- Tenancy Contract / Ejari (for Mainland setup)
- Proof of office space or a virtual office lease agreement.
Additional Documents (Depending on Business Type)
- No Objection Certificate (NOC): If a UAE resident is under a work visa, they may need a NOC from their current employer.
- Board Resolution: For corporate shareholders, a resolution authorizing the business setup in Dubai.
- Shareholder Agreement: If multiple investors are involved.
- Special Approvals: Certain activities (healthcare, education, financial services, media, etc.) require approvals from specific government departments.
Mainland vs Free Zone Document Requirements
- Mainland Setup: Requires Ejari (office lease contract), approvals from DED, and sometimes a local sponsor agreement.
- Free Zone Setup: Simplified – often just passport copies, photos, and an application form. Some free zones don’t require a physical office.
Final Thoughts
The documents required for business setup in Dubai depend on whether you’re choosing a Mainland or Free Zone company, as well as your industry. Preparing these papers correctly ensures a smooth, fast, and hassle-free business setup.
